Best way to organize email/contacts on the Hero - Hero, G2 Touch Q&A, Help & Troubleshooting

Good people, I've been on Android ever since the Hero came out and right now I'm waiting to get my new Legend in the mail.
BUT, I've never been sure what's the best way to organize and sync email, contacts and calendar appointments. Do you store all contacts ON the phone and backup thru HTC Sync and Outlook, do you ditch that and go full Google? Do you use IMAP with Hotmail? Exchange Server server with private mail?
First some info about me: I've had a private email service for some years now and a Hotmail account. I've wanted to keep these because of the hassle changing, but I finally caved in and started using the Gmail account I set up YEARS ago (so nobody would take it). I've stopped using Thunderbird as a email client, I've stopped using Lightning as a calendar tool and I've decided to use Hotmail just for junk (ie. Newsletters, registrations on various services I don't need to keep track of).
Now ALL my contacts are "Phone" contacts, not Google contacts. I sync my contacts with Outlook with HTC Sync, but I NEVER USE OUTLOOK. I sync Google Calendar with the Hero and I only use Gmail with the phone.
You getting me? All the options are, stressing me... I need a way to consolidate all my contacts across the board, all my tasks, events, notes...everything, the same everywhere.
1) Would you change all phone contacts to Google contacts?
2) Can you change all "Phone" contacts to "Google" contacts?
3) Use both "HTC Mail" app with IMAP or just use "Gmail" App
- right now I get two notifications, both from the HTC app and the Gmail app.
Edit: I really with HTC could supply a tool, like HTC Sync, that would allow full control of the phone on you laptop, full sync capabilleties and the option to store it locally in HTC Sync (NOT Outlook) and in the Cloud as a backup.

ermmm personally i would sync all my contacts with gmail...at first its a bit messy cos u start getting gmail emails contacts in it but u learn to embrace it...specially if ur email list isnt way too big...syncing ur contacts with google is good specially if u have ORD(obsessive rom disorder) cos it saves u time backing up stuff...and it syncs via cloud so why bother plugging it in to sync
ermmm in terms of gmail i removed it from my htc app and just use the gmail app...the htc mail app is useful if u have any other accounts like hotmail or exchange or secondary emails...if u still want gmail on a pretty looking htc mail app u can just go to the gmail app and turn off notifications(that way u wont have 2 notifications for a single email)...

Related

[Q] Email, Contacts and Calendar Apps/Syncing

I am pretty new to android. I'm coming from a Blackberry Storm, so this Thunderbolt is insane.
I am a mac user and pretty much use outlook 2011 for my entire existence. It's got my work email and gmail attached. All my contacts are there and I use it for my calendar.
I don't want to start using other programs.
What is the best way to optimize and sync this to my phone? I found a program called sync mate that seems like it could do the trick to tie everything together, including music and photos. Is this a good application?
In regards to emailing, there are two apps on my phone for email, mail and gmail. Can I just use the mail app for both and stop using the gmail one? Should I use gmail app for it and the mail app for my other, work email?
To better sum up, I'm using these apps on my mac computer:
Outlook 2011 - Both email accounts, contacts, calendar
iTunes - Music and videos
iPhoto - Photos
There seems to be a million options on the phone side of things and I'm just trying to find the simplest and optimized way to sync all of this. SyncMate seems the best way, but I'm not sure and also what the best apps to use on the phone for each of these.
Thanks.
Itunes- make a folder in the phones SD card called music or whatever and drag your songs into it the phone will do the rest. ITunes will not sync an android phone
IPHOTO- same as iTunes
Emails- have you ever considered fowrarding your work email to your gmail or setting up your work email in your gmail? Gmail will be able to hold all of your calendar data extra... And Gmail will let you send emails as your work email from your gmail. In my opinion gmail is the best so any way to get everything in one place is the best. Also the google phones aka android work the best with the google email...
THUNDERBOLT

[Q] Outlook

Hello,
Just exchanged my iPhone 3S for a Atrix 4G yesterday and I love it.
But I'm very concerned that there seem not to be any simple way to sync with Outlook one of the worlds most common email and contact manager?
This is the first phone in a very long time starting with Treo 650 that will not sync directly with Outlook.
I'm using my phone in my business and need my Outlook sync so this could make me return it and get a iPhone 4 instead that will sync w/o any problems.
Is there any simple way that I have missed?
use manual settings and create an IMAP account?
How do I do that? My Outlook does not let me change from
POP to Imap?
If I only could sync my contacts I would be happy
For Corporate Exchange sync'ing, I paid for Touchdown. Works like a charm!!
For personal outlook account on my local computer, I use MyPhoneExplorer, and MyPhoneExplorer client on the Atrix....also works like a charm.
Hope this helps.!
The Atrix comes with Corporate Sync already installed. Go to your App Drawer -> Accounts and create a new Corporate Sync Account. I have mine set up and it syncs my calendar, contacts and email pretty much perfectly. You set it up using the webmail address and your login information, easier than I expected actually.
export all your contact to csv file and import back to ur gmail account, it will sync immediately
The Corporate Sync setting built in works. I had contacts synced within 5 minutes of getting the phone.
bumoftheday31 said:
The Corporate Sync setting built in works. I had contacts synced within 5 minutes of getting the phone.
Click to expand...
Click to collapse
Yeah, but its too ugly in my opinion. And anyway, I desperately needed to sync my corporate Task-List as well. With Touchdown, the interface is awesome, and it syncs tasks/to-do list, and it also offers multiple widgets for each one of these components.
But for some, the free sync included in the phone is enough..
Syncing with Outlook directly is a terrible method. You should be syncing with the email server, either with IMAP or Exchange sync if it supports it. Who is your provider?
Either way, you should switch to Google Apps

[Q] Does anyone use an android phone professionally?

Is it possible to sync your contacts and calender with your computers? It was simple with winmo. I haven't found a good way with Android. Is there a way? Sync with my work computer ok, sync at home deletes something. next just the opposite. Can't seem to keep track of what is new, changed, old, same.
I use Google for my Contacts and Calendar, so it is never out of sync. For work, I use Moxier Mail or Touchdown, depending on my mood, and both sync my work calendar and contacts with no issue.
Are you using Exchange for your home calendar, or are you wanting to integrate your Google and Exchange calendars together, for example?
I run a business and my Thunderbolt makes it 100% easier. I use gmail... So of course everything syncs without me knowing it Contacts, Calendar, Docs, etc. Plus it allows me to scan anything, convert it to a PDF, and hit print from anywhere and it comes out my printer at my office or my house. It also allows me to FAX docs to anyone.
Now, for those using a work email address VIA exchange or similar it doesn't make it that easy. It will however allow you to sync your contacts and calendars VIA the phone. Or to keep it the same as using Windows Device center the HTC users have HTC Sync.
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Sent from my HTC ThunderBolt 4G LTE VIA XDA Premium
i have exchange for my works emails are great and my calendar entries are mixed in with my personal on my pure calendar widget. perfect!
+1 on exchange, works perfectly. It even syncs my contact photos from exchange to the phone.
I should have said that I'm using launcher Pro and not Sense. I'm using Outlook both at work and at home. Work has 2 accounts, Gmail and our .com Home is just Gmail. I only need the Gmail contacts and calender to sync properly. When I put the phone in the mix, it seems to loose track, of what is new and changed.
I work for myself as a web and software developer and it's the primary way i keep track of contacts, message/email clients, keep track of tasks and in a pinch, ssh into remote servers to fix things when I am not near a computer.
If your phone is used for your work, you can also write it off as a tax deduction for both purchasing it and usage.
Yes, I use it for work. Like I said, I had no problem with winmo. It worked perfectly. What App are using on your phone to create appointments or tasks? What do you use to sync the task or calender to the computer or to google?
Tasks is one area that Android is weak out of the box. Otherwise, Android does a much better job of handling calendar items, contacts, and email in my opinion. I came from a winmo background also, and I haven't been happier after getting the original droid.
We are using exchange corporately, and my phone connects up perfectly to our exchange server to sync calendar items, contacts, and email. Personally and for a non-profit I work for, I use 3 different gmail accounts to organize calendar items, contacts (literally 3-4000 contacts total), and two gmail email accounts. The device works perfectly.
For gmail, just use the built in gmail, calendar, and contacts (although AOSP contacts is better than sense contacts, IMO). For exchange, an app like Moxier mail, Roadsync, or Touchdown will give you access to your tasks (if necessary). If tasks are not necessary, the built in email, calendar, and contacts work great.
Seth
I guess maybe I'm doing something wrong then. I entered an appointment in my phone today. A minute later it popped up on my computer. Great! I go home and sync my phone to my computer and it deleted the appointment out of my phone and off of google. My contacts are a mess. I have 3 or 4 of everything. Some with photos, some without. Some with Facebook numbers. Every time I sync my phone I get a popup with 15 overdue appointments. I dismiss them and next there they are again. Maybe I should try getting rid of the google calender and contacts?
sethschmautz said:
Tasks is one area that Android is weak out of the box. Otherwise, Android does a much better job of handling calendar items, contacts, and email in my opinion. I came from a winmo background also, and I haven't been happier after getting the original droid.
We are using exchange corporately, and my phone connects up perfectly to our exchange server to sync calendar items, contacts, and email. Personally and for a non-profit I work for, I use 3 different gmail accounts to organize calendar items, contacts (literally 3-4000 contacts total), and two gmail email accounts. The device works perfectly.
For gmail, just use the built in gmail, calendar, and contacts (although AOSP contacts is better than sense contacts, IMO). For exchange, an app like Moxier mail, Roadsync, or Touchdown will give you access to your tasks (if necessary). If tasks are not necessary, the built in email, calendar, and contacts work great.
Seth
Click to expand...
Click to collapse
I just use google calendar mostly and sync to my computer. There's also tasks apps out there that sync like http://www.rememberthemilk.com/ that will work with google calendar and standalone. They also have an application for android.
mcargil05 said:
I guess maybe I'm doing something wrong then. I entered an appointment in my phone today. A minute later it popped up on my computer. Great! I go home and sync my phone to my computer and it deleted the appointment out of my phone and off of google. My contacts are a mess. I have 3 or 4 of everything. Some with photos, some without. Some with Facebook numbers. Every time I sync my phone I get a popup with 15 overdue appointments. I dismiss them and next there they are again. Maybe I should try getting rid of the google calender and contacts?
Click to expand...
Click to collapse
So you're using HTC sync, right? It sounds like you have the settings such that the home computer always takes precedence. Plug your phone into the computer then go find that HTC Sync setting and change it to sync to the most recent change (regardless of device/computer). Once done, the computer will be synced to the phone if that's where the last change occurred.
I use my android for my work exchange account which keeps the corp email and calendar in sync with my work outlook. And events show up on the Google calendar. That's about it But it works great.
+1 Touchdown for Contacts/Calendar/Mail. Totally worth the 20 something bucks I paid for it.
The settings in HTC sync were correct, but I think it was HTC sync causing the problems. If I give it enough time, the phone updates google with contacts and the calender and google updates the computer. Then I use Taskos for the tasks. I quit using HTC sync for anything.
Sent from my ADR6400L using XDA Premium App
Touchdown here. Works great.
Sent from my ADR6400L using XDA App
I have over 2k contacts. Exchange runs flawlessly. It costs about $10 per month but we'll worth it. Pm me for any questions.
Sent from my rooted Thunderbolt with VirusROM AirborneTB. Xda premium

Calendar/Contacts - Local Outlook 2010 to Exchange Server Migration

Since I got this phone at release, I've been using HTC Sync to keep my local Outlook contacts and calendar synced to the thunderbolt and it has worked fine. Now my organization has finally gone from a legacy system to Microsoft Exchange, and so I set up push email, contact and calendars, and then exported/imports my local calendar/contacts to the Exchange account on my PC (email was migrated by IT). Only problem is, now I have duplication of calendar entries on my calendar app (which can be hidden but not fixed by unchecking the local calendar in calendar app settings) that I want to get rid of.
I also have duplicate contacts, only thing is the phone linked them so I have linked contacts with 6 entries (phone, exchange activesync, facebook, facebook for htc sense, linkedin, skype) which is ridiculous. Is there any way to delete only the contacts synced from local outlook in the past (which are true duplicates of exchange contacts), then relink everything with the social media (except maybe only have it sync with either htc sense facebook or real facebook) entries. Also, I'm not sure how the phone is treating newly saved contacts, I want to make sure they go to the exchange server, not google or phone/sd card.
A last annoying thing, I use the mail app and primary gmail is my default account ever since this happened, I want it to go back to being my organization account as before (except now that account is exchange not IMAP).
Thanks for the help
You are confusing an Android phone with something professional. It is not! Get yourself a windows phone and the problem will be solved.

[Q] Not wanting to sync google contacts

I just got my View and set it up similiar to my Evo Shift with three email accounts..two exchange and one gmail. On the Shift I was able to select which Google components to sync (mail, contacts, calendar). Since I have almost 1000 contacts in one Exchange account I want that to be the only one I sync. I only use Google as a backup for contacts and don't use the calandra. I only need to sync mail. It appears that the View doesn't give me a option to select or unselect which Google components I want to sync and automatically sync'd the Google Contacts and mail and calendar. What did I miss? Anyone else notice this?
Root and delete the google contact sync adaptor apk (I think that's the name...it's been a while since I deleted it). You can also delete the google calendar sync adaptor apk and that will remove the sync options.
inmnbob said:
I just got my View and set it up similiar to my Evo Shift with three email accounts..two exchange and one gmail. On the Shift I was able to select which Google components to sync (mail, contacts, calendar). Since I have almost 1000 contacts in one Exchange account I want that to be the only one I sync. I only use Google as a backup for contacts and don't use the calandra. I only need to sync mail. It appears that the View doesn't give me a option to select or unselect which Google components I want to sync and automatically sync'd the Google Contacts and mail and calendar. What did I miss? Anyone else notice this?
Click to expand...
Click to collapse
http://support.google.com/mail/bin/answer.py?hl=en&answer=78799
The instructions above give you the server settings to just set gmail up as an IMAP server in an email client. I am not sure how exactly it works on the view, but you should be able to set up these server settings manually in the mail client.

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